Where is it

Clicking + New Upload in the left sidebar resets the main panel to the upload screen. The upload zone occupies the left side; the right side shows the file status, parser options, and the Analyze Now button.

Step by step

1. Download the PDF from the official KTU results portal (kerala.gov.in or ktu.edu.in). Only official, unmodified PDFs work reliably.
2. Drag the PDF onto the upload zone, or click the zone to open a file picker. The zone shows a blue upload icon in the centre.
3. Once selected, the file name appears in the status row on the right and Analyze Now becomes enabled.
4. If the default parser gives incorrect or missing data, check "Use Alternative Parser" before clicking Analyze. See Parsing Engines for details.
5. Click Analyze Now. A progress bar appears and cycles through phases (Analyzing PDF → 0% → 100%). This usually takes 5–30 seconds depending on the file size.
6. On success, you land on the dashboard view for that result, with filters and charts ready to use.

Supported formats

• B.Tech Results: Supported.
• M.Tech Results: Supported.
• Scanned image PDFs: Not supported. Only text-based PDFs work.
• Multi-college combined PDFs: Not officially supported; parsing accuracy varies.

Standard Parser (default)

The Standard Parser organizes the result data from the PDF by separating each student's record, collecting their subject-wise grades, and calculating arrears based on failed subjects. This helps generate accurate academic insights and performance summaries.

Use this for all B.Tech and M.Tech result PDFs.

Alternative Parser (layout-based)

The Alternative Parser reads the result data directly from the PDF's structured layout. It is useful for PDFs where the standard parser may not organize the data correctly, especially in different or complex result formats.

Use this when the standard parser produces missing students, mismatched subject codes, or blank results.

Academic Batch (first dropdown)

This is the entry point. It controls which academic year group to load. Options depend on the register numbers found in your uploaded PDF:

• Regular & Non-Regular (All Years) - merges all year groups. Use to see the full picture across the file.
• Regular (Year 20XX) - isolates the most recent admitted batch. This separates students who wrote the exam in their first attempt.
• Non Regular - students who are repeating the semester (carry-over or detained students).
• Year 20XX - specific individual year entries if multiple cohorts appear in the PDF.

Department (second dropdown)

After selecting a batch, this dropdown populates with all branch codes and their full names (e.g. Computer Science Engineering (CS)). The default - College Overview (All Departments) - shows a cross-department comparison bar chart.

When a specific department is selected, charts switch to that department's grade distribution, subject-wise pass rate bar chart, and performance overview.

Subject (third dropdown)

Only available once a department is selected. Each option shows the subject code, full name, and pass percentage in brackets (e.g. CS301 (Introduction to Algorithms) [74.2% Pass]). Subjects with a pass rate below 60% are highlighted in red in the dropdown.

Selecting a subject replaces the department-level charts with a per-subject grade distribution pie and a pass/fail bar chart.

When a department has more than 8 subjects, a Filter Subjects text input appears above this dropdown. Type any subject code or name to instantly narrow the list.

Breadcrumb navigation

A breadcrumb row like Regular 2024 / Computer Science / CS301 appears below the filters once a batch is selected. Each segment is clickable - clicking the batch name resets the view to the college overview; clicking the department name resets to department overview.

College overview charts

Shown when a batch is selected but no department is chosen.

• Stream-wise Pass Rate (horizontal bar) - one bar per department, showing pass % from 0–100%. Hover a bar to see exact student counts. Bars are ordered alphabetically.
• SGPA Distribution (line chart) - appears only if Subject Credits are configured. Shows how many students fall in each SGPA bracket (e.g. 8–9, 9–10) across all departments for that batch.

Department overview charts

Shown when a department is selected but no specific subject is chosen.

• Grade Distribution (doughnut) - total grade counts across all subjects in the department. Hover a slice to see the exact count and percentage.
• Performance Overview (bar) - three bars: Total Appeared, Total Passed, Total Failed.
• Subject-wise Pass Rate (horizontal bar) - one bar per subject. Subjects below 60% are visually flagged. Useful for spotting the worst-performing subject in a department.

Subject detail charts

Shown when a specific subject is selected from the Subject dropdown.

• Grade Distribution (pie/doughnut) - grade-by-grade breakdown for that subject (s, A+, A, B+, B, C, D, F, etc.).
• Pass / Fail Analysis (bar) - a simple two-bar chart: Passed vs Failed, with counts and percentages shown via data labels.

Stat cards

Four stat cards above the chart area always display the key numbers for your current selection: Total Appeared, Total Passed, Pass Rate %, and either Stream Count or Subject Count depending on the filter level.

Where is it

The Subject Credits action card appears in the Configurations row below the Export & Reports row. Click it to open the Subject Credits Configuration modal.

How to configure

1. Click the Subject Credits card. A modal opens showing every subject code found in the current department.
2. Enter the credit value (integer or decimal) for each subject. Subjects without a credit value entered are excluded from SGPA calculation.
3. Click Save & Apply. The SGPA distribution chart appears in the College Overview and the SGPA and Rank columns appear in Excel exports.
4. To reset all credits back to blank, click Clear All.

SGPA in Excel exports

Once credits are saved, every Excel export for that department gains three extra columns: Total Credits, SGPA, and Rank. Rank is computed from highest to lowest SGPA among all students in the exported sheet.

Where is it

The Grade Settings card appears in the Configurations row. Click it to open the Custom Grade Mapping modal.

How it works

The default grade-to-points table is pre-loaded (S=10.0, A+=9.0, A=8.5, B+=8.0, B=7.5, C+=7.0, C=6.5, D=6.0, P=5.5, F=0). Any grade you define here overrides the default for that grade label. Custom mappings are applied:

• In all on-screen SGPA calculations.
• In Excel exports (Total Credits, SGPA, Rank columns).
• They are scoped to your current browser session - they reset if you clear session data.

Common use cases

• Analysing older scheme results where the grading was different or specific to an institution.
• Internal exam results use LP (Low Pass) - map it to a numerical value to include it in SGPA.
• Special carry-over exams use different grade labels - define them here before exporting.

Where is it

The purple Student Report card appears in the Export & Reports row. Click it to open the search modal. This card is only visible after a department is selected.

How to use

1. Click the Student Report action card to open the modal.
2. Type the student's register number in the search field (e.g. MKM25CS1294). It must exactly match the register number in the uploaded PDF.
3. Click Search. The modal populates with: Subject-grade table, Arrear count, Arrear subject codes, and a grade distribution pie chart.
4. Click Export Report to PDF to download a single-page PDF for that student using the basic rendering engine.

Where is it

The blue action card in the Export & Reports row changes its label based on your filter state:

• Excel Zip (Year XX) - visible when only a batch is selected (no department). Downloads a ZIP file with one .xlsx per department.
• Excel Sheet (Year XX) - visible when a department is selected. Downloads a single .xlsx for that department.

Spreadsheet structure

Each Excel file has a single worksheet named after the department code (e.g. CS). The layout:

• Rows 1–3: Institution name, Exam Centre, Department name (merged, styled header).
• Row 4: Section header (e.g. "YEAR 24" or "Regular & Non Regular").
• Row 5: Column headers - Register ID, then one column per subject code, then Arrear Count, Arrear Subject(s). If credits are configured: Total Credits, SGPA, Rank.
• One row per student, sorted by register number.
• After all students: Subject Summary section (Appeared, Passed, Pass % per subject), then Overall Summary (total appeared, passed, pass rate).
• If credits: SGPA Summary section at the end.

File naming

Files are automatically named using the exam name, department, and year extracted from the data - for example: B_Tech_S5_Regular_2024_Computer_Science_Engineering_Year_24_by_KTU_Resultify.xlsx. ZIP archives follow the same convention with a .zip extension.

Where is it

The green PDF button appears in the Export & Reports row whenever a batch is selected. Its label shows the scope: Report PDF (Regular) or Report PDF (Year 24).

Choose your report quality

When you click the button, a two-option modal appears:

Advanced Report contents

Built from the live dashboard data, structured as a proper typeset document:

• Cover page - exam name, institution, year, generation date, departments count.
• Table of Contents - linked sections.
• Executive Summary - institution-wide stats, bar chart of department pass rates, department summary table with rows flagged red if pass rate < 50%.
• Per-department sections - each department's stats, grade distribution donut chart, overall performance bar chart, subject-wise pass rate chart, subject summary table.
• Per-subject subsections - grade distribution, pass/fail split.
• Footnote - TBP disclaimer and generation source notice.

Basic Report scope

When a specific department is selected, the Basic Report covers only that department. When the College Overview is shown, the Basic Report iterates through all departments and subjects in sequence (you will see brief chart flashes as it captures each one), then downloads a complete multi-department PDF.

Report Sample

Where is it

The sidebar loads your analysis history on every page visit. Each entry is a card showing the exam name and when you uploaded it.

Cache expiry

Each analysis is cached server-side for 24 hours from when it was uploaded. If you return to the dashboard after the expiry window, attempting to open that result will show an expiry error and redirect you to the history page. You will need to re-upload the PDF to regenerate the analysis.

Deleting entries

• Delete one result - click the trash icon on a specific history card in the sidebar.
• Delete all results - click the trash icon next to the "Previous Analyses" label at the top of the history section.

Filter & view state persistence

When you return to a result from history, the dashboard restores your last selected batch, department, and subject automatically. This state is saved in your browser's local storage (via localforage), not the server. It persists across page reloads for the same result ID.

Manual Verification Required

While KTU Resultify uses advanced parsing engines to extract data from official PDFs, errors or omissions can still occur due to variations in PDF layouts, unannounced format changes by the university, or corrupted files.

Limitation of Liability

KTU Resultify is provided as a supplementary tool to assist with result analysis. By using this service, you acknowledge and agree that:

• The developers and maintainers of KTU Resultify shall not be held liable for any direct, indirect, incidental, or consequential loss or damages arising from the use of this tool.
• The site and its creators bear no responsibility for any decisions made, actions taken, or academic conclusions drawn based on the outputs (spreadsheets, PDFs, or charts) generated by this platform.
• This tool is not officially affiliated with or endorsed by APJ Abdul Kalam Technological University (KTU).